Fitting out an office to make it ready for workers to use can take some time, but with the right plan in place, you can achieve it with a relatively modest budget. Every office has different needs so you should write a list to start of what the key components are that your office will require. Be sensible with how and where you invest your money as many offices spend vast amounts on spaces and equipment that is rarely used. Get a budget in place and work your priorities around that, so you know that every bit of money spent is worthwhile. We have written up a few pointers below that should get your office into a more efficient, productive and optimized state.

Start with a Plan

Whether you decide to hire an office designer or undertake that role yourself, you will need a detailed plan to get the best from your office space. Consider what is essential for your office and prioritize where you will need to spend money to achieve a productive space. Factor in where the existing power sockets are so saving the need for a total rewiring. The crucial point is that workers will need an area that is highly functional and still has a pleasant ambience that will help the employees work well.

Investing in Office Equipment

Purchasing the equipment needed for an office can be the costliest investment you will make. Take the time to understand what equipment is essential and will be used the most and reduce spending on items that are not critical. There is no point in spending thousands on a state of the art printer if your company is paperless or striving towards that goal. Choose a budget printer that can handle the task you need but is perhaps not designed for massive workloads. If your company is dependant on IT, you will want to make sure that you have the best technology available to your staff and investing in this area will be beneficial. All these decisions should be in your original plan to ensure the project stays within budget.

Floor Layout

Office space can be expensive, and you want to make sure you are getting the maximum output from the area you have. Free office floor planners are available online to help you to work out the best seating arrangements that give the staff enough space to work and collaborate. It is always beneficial to have a functional area where staff can take a break for a coffee and relax to recharge. Talk to your employees to understand what they want from the recreational space and the office. Giving staff a vote on how to design the office has been observed to improve productivity and overall employee satisfaction. Your floor layout should allow for a quiet workspace for when workers need to concentrate and yet still allow for easy collaboration between colleagues when discussing projects.

Reducing Energy Costs

Another important aspect to consider when planning your office is the ongoing energy costs and keeping them as low as possible. Consider if it is worthwhile to install new windows to help increase natural light. Although installing new windows may be an expensive job now, it can save you loads in ongoing costs. Choose lights that use less electricity such as LED bulbs, and you can also have a timer switch installed that switches off all the lights at a specific time, helping to ensure that any lights left on accidentally will not stay on indefinitely. It is estimated that one percent of carbon emissions are directly related to commercial and residential buildings, with people leaving electric appliances running when not in use. Look into the current climate control setup and decide whether, in the long run, you would save money by getting a new low energy system.

Comfortable Furniture

All the furniture in your office needs to be functional and comfortable. Although you may need to spend a little more to buy ergonomic furniture, keeping your staff healthy will keep your business growing. Look for seating with adjustable height, armrests and with an ability to swivel, as these will work best and reduce bad aches and pains. Where possible let the staff pick what desk chair they will use, you want them to be happy spending the working day at their desks and in the best possible comfort. Desks need to be able to give the staff enough space to accomplish their work and be easy to maintain. In the recreational area, try to have some soft seating so people can relax during breaks from work. Comfortable seating does not need to be expensive, but you will need to consider the investment when drawing up your office plans.

Start Planning Your Office

The crucial points are to plan thoroughly and prioritize what is essential to your office. If you are expecting rapid growth that will lead to hiring more workers, you should have a contingency in place to be able to accommodate them all. Before contacting any office design consultants have a budget in place and be clear on what your office will require to be the most productive and enjoyable to work in.

Author Bio:  Sofia Lockhart is a passionate writer from Sydney.  She enjoys decorating houses and engaging in home renovation projects.  That is why she loves sharing her experience and advise wtih other people via her writing.

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