There’s no better feeling than knowing everything is in its place and functioning properly. Is organizing things not your strong side?
Do you sometimes get lost in it and fear your business will fail because of poor organisation?
If you are in need of tips on how to best organize your business and save time, then you should read this article.
We’ll go through a step-by-step guide and show you how to organize things in your business so that you can be more relaxed and productive too!
Define Your Goals
The first step in organizing your business and avoiding confusion and clutter is defining your goals. What are your goals? How do you plan to achieve them? Ask yourself these questions and make a plan. Then, all you have to do is stick to it day by day. You should be reminded of your goals every day so as to keep track of your priorities. This will help you minimize time-wasting because you’ll always have your priorities in mind.
Organize Your Work Space
You are probably aware of how important an organised workspace is for your and your team’s productivity. In fact, a study showed that 71% of participants said they felt more accomplished if their workspace was organised. Chaos in the office may lead to chaos in your head, so it’s best to tackle this problem before you move on to the bigger ones. Here are some ideas on how to organize your workspace:
- Declutter your desktop
- Create a filing system for keeping old documents in
- Discard everything you don’t need
- Consider moving to a paperless office
Organise Your Meetings
It is also important to organise your meetings with your staff and create a schedule. For example, you need to conduct some meetings on a daily basis, and others on a weekly or yearly basis, so plan accordingly. Schedule your daily meetings in the mornings. It’s helpful to use an app to create lists of your to-do tasks and keep track of your meetings.
How will you organize your employees’ working hours? Most organisations stick to a fixed working schedule (9 a.m.-5 p.m.), but that depends on the type of employment contract and on you, the business owner, of course. Many employers are adopting flexible working hours allowing their employees a little more freedom to balance their work and private life. The reason this type of employment is on the rise is that when employees are satisfied, they are more productive. So it’s a win-win situation.
Organize Your Inbox
Another vital step in organizing your business is organizing your inbox. The last thing you want is to feel you are getting buried in emails. Whether you use Gmail or another app, you have access to certain extensions that can help you keep your inbox filtered and organised. You should delete the old emails you don’t need anymore and stop getting newsletters from websites you subscribed to because you are not going to read them. They are just making your inbox look chaotic.
Hire an Accountant
Face it, you need help so you should get it. Hiring an accountant can make your life so much easier and your business more organised. You may think that you can do it alone, but when you consider how much time it can take to do your taxes, for example, you are actually not better off without an accountant.
By hiring one, you will save a significant amount of time and you will be able to focus on other things. They can ever draw you attention to things like tax-free vouchers, for example, you may not have heard of otherwise. You will also be certain that the job is error-free. However, you do not have to hire an accountant full time.
Create More Storage Space
If you don’t have enough storage space, your company’s quarters can easily become a mess. Whether you would use more bookshelves, cabinets or storage units, you should consider getting them as soon as possible.
Outsource When You Need To
To save time and money, you should outsource services. More and more small business owners are choosing to hire independent contractors for various reasons and this percentage continues to grow.
One of the reasons why businesses are doing this is the fact it became so easy to find people with those specific skills you require. Thanks to the Internet, you can outsource all the tasks you don’t want to do yourself to people who will do that for a small amount of money. In most cases, the cost of these services is much lower than doing it in-house.
Let your resolution be to organise your business in 2019 and keep it organised throughout the year. Create plans and stick to them. It’s as simple as it sounds and will increase your productivity and efficiency. Taking the necessary steps now will ensure you can sleep soundly in the time to come.
“Michael Deane is one of the editors of Qeedle, a small business magazine. When not blogging (or working), he can usually be spotted on the track, doing his laps, or with his nose deep in the latest John Grisham.”